Using Signup Lists for Events

The Scholar Events feature comes with the ability to keep a "signup", or RSVP, list of people attending any event posted on your site. A form will be displayed below each posted event which will allow anyone to RSVP for the event. The form contains basic contact information including; name, email address, and phone. The signup list core functionality also provides you with a set of list management tools. You can access the signup list management tools by logging into your account and viewing the page for a specific event. When viewing the event page, you'll see a tab called "Signups". Clicking on this tab will display a horizontal list of tools below. These tools are:

  • Sign up - displays the signup form that attendees see when signing up for an event. You can utilize this form to manually RSVP attendees for an event.

  • List - displays a generalized list of all attendees who have signed up for the event, as well as the time of the RSVP.

  • Administer - is the main control area for your event's sign up list. "Signup summary" will show overall statistics in regards to the number of attendees versus the signup group limit. It also allows you to select whether an event is open or closed to additional sign ups. "Signup details" shows a detailed list of the attendees and allows you to manage their actual attendance status. For example, you can select specific people and mark them as having "attended", "did not attend" or "cancel signup". This allows you to keep accurate historical records of attendees per event.

  • Settings - controls the signup configuration for the event, such as the confirmation email, and the reminder email settings and content. You can also specify a limit for the maximum allowed attendees for a given event. By default, each new event has an unlimited number of attendees.

  • Signup broadcast - allows you to send an email to the entire signup list. You have the ability to send a copy of the email to yourself. Your message can also comprise of string substitutions such as %user_name. Using string substitutions can make your email communication more personalized and dynamic. A list of available string substitutions is displayed in the description text below the message body field.